Integrated financial (budget) management
Electronic and Paperless Non Tax Income Invoices and Public Payment Platforms
Solution proposal
catalogue
1 Policy Background 1
2. Current situation of financial bill management 1
2.1. High cost of paper bills 1
2.2. Inconvenient payment by payer 1
2.3. Failure to timely record payments 1
2.4. Safety hazards 2
2.5. The payment channel is single, and the management cost of the receiving unit is high
2.6. Low ticket security 2
The Value of Electronic Bill Systems 2
3.1. Based on the platform, unify basic data and share business data.     2
3.2. Wide applicability 3
3.3. Reduce or eliminate operational risks in financial bill business.     3
3.4. Reduce ticket costs and improve delivery efficiency.     3
3.5. Utilize public payment platforms to provide one-stop payment services, making it convenient for the general public.     3
3.6. Promote the centralized and standardized management of government fee projects, and establish a sound mechanism for supervising and constraining government fees.     4
3.7. Further improve the management system of financial bill business and enhance the level of financial bill management.     4
4. System Design Plan 4
4.1. Electronic management of financial bills 4
4.1.1. Basic Information Maintenance 5
4.1.2. Bill Registration 6
4.1.3. Bill Collection 6
4.1.4. Electronic invoicing 6
4.1.5. Bank Payment 6
4.1.6. Bill Verification 6
4.1.7. Collection Management 6
4.2. Diversity of payment methods 7
4.2.1. Public payment platform 7
4.2.2. POS Payment 8
4.2.3. Online Banking Payment 9
4.3. Support for Paper Bill Business 10
4.3.1. Support for Paper Bill Business 10
4.4. Paperless security platform for bills 10
4.4.1. Support for Electronic Bill Management Business 11
4.4.2. Management of electronic bill library for fiscal bills 12
4.4.3. Electronic Seal Management 12
4.5. Application of Paperless Bill Business 13
4.5.1. Electronic financial bills that can be applied 13
4.5.2. Discussion on the landing and printing of electronic bills 13
4.5.3. Example of Paperless Bill Business Processing Logic 15
4.6. Bill anti-counterfeiting 19
4.6.1. Application of bill anti-counterfeiting 20
4.6.2. Bill anti-counterfeiting QR code technology 20
4.7. Electronic signature of financial bills 23
5. System Implementation Plan 23
6. System deployment plan 24
6.1. Software and devices deployed on the financial end 25
6.2. Software and Devices Deployed on the Bank End 26
7. Electronic business process of financial bills 26
7.1. Electronic Bill Collection Process 27
7.1.1. Electronic Bill Collection Process (Provincial and Local Units) 29
7.1.2. Electronic Bill Collection Process (Lower level Cities and Counties) 30
7.2. Unit invoicing 31
7.2.1. Direct Collection 31
7.2.2. Centralized remittance 32
7.2.3. POS Payment 33
7.2.4. Payment through online banking and payment platforms 34
7.3. Refund Process 35
8. Electronic transformation and design of bills 36
8.1. Bill Management 36
8.1.1. Basic Information 36
8.1.2. Printing and Warehousing of Tickets 37
8.1.3. Bill Purchase and Issuance 38
8.2. Invoice Management 38
8.2.1. Direct Collection 38
8.2.2. Centralized remittance 39
8.3. Paperless security platform for bills 40
8.3.1. Financial security platform 40
8.3.2. Bank End Security Platform 45
8.3.3. Message queues for exchange components 49
8.3.4. Application of Electronic Bill Library 52
8.3.5. Security Application Interface 52
8.3.6. Public payment platform 55
8.4. Interface Management 59
8.4.1. Bank Interface 59
8.4.2. Interface with toll management system 61
8.4.3. Other peripheral system interfaces 61
1 Policy background
In order to further strengthen and standardize the management of non tax revenue collection by the government, fully utilize modern information management methods, improve the supervision of financial bills, and enhance the level and efficiency of financial bill management, in accordance with the relevant provisions of the "Measures for the Management of Financial Bills" (Order No. 70 of the Ministry of Finance), the Ministry of Finance has formulated the "Plan for Promoting the Electronic Reform of Financial Bills".
The overall goal of the reform is to, in accordance with the construction plan of the "Golden Finance Project" and in accordance with the requirements of regulating the management of government non tax revenue and fiscal bills, rely on computer and network technology to improve and promote the use of the electronic management system for fiscal bills (i.e. the non tax revenue management system ticket management subsystem), achieve electronic invoicing, automatic verification, full process tracking, source control, and information sharing, fully leverage the role of fiscal bills in "controlling fees with invoices and promoting collection with invoices", and lay a solid foundation for building a standardized, efficient, and scientific government non tax revenue management system.
Current situation of financial bill management
2.1. High cost of paper bills
The printing cost of paper bills is high;
The bills occupy the warehouse and incur storage costs;
When bills are invalidated or damaged, it is inevitable to cause waste;
2.2. Inconvenient payment by the payer
The payer repeatedly travels between the receiving unit and the bank branch with paper receipts;
The payer has a long waiting time in the queue for payment at the bank branch;
2.3. Failure to timely record payments
There is a phenomenon of overdue payments not being recorded in a timely manner;
There is a phenomenon of delayed entry into accounting due to ticket backlog;
The receiving bank is unable to obtain accurate payment information when making payments through checks, bills of exchange, and other payment methods.
If the payer fails to provide timely feedback on the charging information after making the payment, it will be collected by the collection system;
2.4. Safety hazards
There are security risks and other issues with the cash collection method used by the receiving unit;
Criminals forge and tamper with bills to obtain illegitimate benefits;
2.5. The payment channel is single, and the management cost of the receiving unit is high
2.6. Low ticket security
Information systems often lack security measures such as encryption and anti tampering during data transmission;
Lack of anti-counterfeiting mechanism for bills, and a large number of acts of forging and cloning bills exist;
The Value of Electronic Bill Systems
The electronic bill management system is built on a platform, achieving electronic and paperless management of financial bills without affecting the original financial bill management business. It is of great significance to reduce operational risks in bill business, reduce bill costs, provide centralized management of fiscal bills, and deepen the management system of fiscal bill business.
3.1. Based on the platform, unify basic data and share business data.
Based on the construction of the "Jincai Engineering" application support platform, unified configuration and management of basic data, permissions, workflows and other information are achieved to standardize and unify financial business and processes, eliminating repetitive work such as basic data synchronization. Highly integrated and seamlessly connected with non tax collection and budget accounting management systems in finance, achieving interconnectivity of business data, reducing manual intervention in data between business systems, improving data security and consistency, and enhancing the work efficiency of business personnel.
3.2. Wide applicability
The types of financial bill management include government non tax revenue bills, as well as other bills such as association fee bills, internal transaction settlement bills of administrative institutions, social insurance fee bills, medical bills, etc. The electronic system for financial bills is applicable to most financial bills.
3.3. Reduce or eliminate operational risks in financial bill business.
Given the frequent issues of forgery, alteration, and cloning of paper bills, after the establishment and operation of the electronic bill system, the authenticity of the issued bill data information is identified through the platform's technical standards, electronic signature and tamper prevention of the bill management module, and two digit code anti-counterfeiting technology, in order to prevent the issuance of false bills and completely eliminate forgery, alteration, and cloning of bills.
3.4. Reduce ticket costs and improve delivery efficiency.
The invoicing, receipt, verification, and payment of financial electronic bills are all completed through the electronic management system of financial bills. Compared to the current paper bill management, which requires multiple verifications, queries, long-distance delivery, and separate payments, the establishment of electronic financial bills not only greatly saves manpower, material resources, and financial resources, but also shortens the time from a few days to a few hours, minutes, or even seconds, making the bill delivery process more flexible, convenient, economical, and efficient. Meanwhile, compared to paper bills, electronic bills are better at avoiding the risks of loss, damage, and theft;
3.5. Utilize public payment platforms to provide one-stop payment services, making it convenient for the general public.
Electronic management of financial bills uses the Internet to provide one-stop payment service for electronic bill management, accept all bank cards for payment, or establish a connection with payment units through banks (or online banks), which can support more regions and more types of payment projects. Reducing investment in business hall and counter resources, reducing traffic congestion and personnel congestion, no longer limited to a single payment form, has improved payment efficiency.
3.6. Promote the centralized and standardized management of government fee projects, and establish a sound mechanism for supervising and constraining government fees.
The electronic management system for financial bills strengthens the management of government funds by registering and managing government fee items uniformly, comprehensively, timely, and accurately, and avoids cross functional government departments. And by utilizing social public opinion and accepting comprehensive supervision from the public, establish and improve a supervision and restraint mechanism for government fees, and form a multi-level, multi form, and all-round supervision network to resist and eliminate arbitrary fees throughout the society.
3.7. Further improve the management system of financial bill business and enhance the level of financial bill management.
The electronic management system for financial bills relies on an application support platform, providing strong support for electronic invoicing, automatic verification, full process tracking, and source control of financial bills, and improving the level of financial bill management. The construction of the system makes each business link of the system closer and information more transparent, laying a solid foundation for the sharing, centralized management, and summary statistics of financial bills, gradually improving the local financial bill management system, and continuously improving the scientific and refined level of financial bill management.
4. System design scheme
4.1. Electronic management of financial bills
The purpose of the electronic system for financial bills is to achieve electronic and paperless management of the entire lifecycle of financial bills through real-time networking among units, finance, and banks. The financial bill management department registers electronic bills in the system, records the completion of the financial bill number, and puts the financial bills into storage.
The system records the entire process of ticket application, registration, storage, issuance, storage, use, delivery, verification, and destruction;
The system monitors the entire process of bills, and paperless electronic bills facilitate payment by payers and business processing by receiving units, promoting timely receipt of payment funds and saving costs for bill printing, storage, and distribution. The system design process is as follows:
Figure 41: Comparison of Electronic and Paper Bill Processes
4.1.1. Basic information maintenance
Maintain basic information in the system
Maintenance fee items
4.1.2. Bill registration
The financial bill management department maintains financial bill information in the system;
Register the fiscal electronic bill number and save the electronic bill to the electronic bill database.
4.1.3. Bill Collection
The ticketing unit applies for electronic bills from the finance department through the system. After the finance department reviews them, the corresponding bills are distributed to the ticketing unit according to the bill number. The electronic bills are transferred to the ticketing unit's electronic bill library, and the ticketing unit confirms in the system to complete the collection of electronic bills without the need to go to the finance department to collect paper bills.
4.1.4. Electronic invoicing
The issuing unit calls the available ticket numbers in the unit's electronic bill library to issue electronic bills, encrypts them, and sends them to the bank. At the same time, a text message is sent to notify the payer to make the payment.
4.1.5. Bank payments
The payer can enter the relevant business system of the unit through the internet via SMS to handle transactions or make payments through online banking, electronic payment platforms, etc. The finance department will issue electronic bills, and the payer can complete the relevant business processing on the internet without leaving their home.
4.1.6. Bill verification
After the business is completed, the system automatically receives electronic bills and first verifies the authenticity of the electronic bills. After verifying the authenticity of the bills, they are automatically written off one by one, and the used ticket numbers cannot be used again;
4.1.7. Collection Management
Consistent with traditional bill management business.
4.2. Diversity of payment methods
The electronic system for financial bills provides a variety of payment methods, making it convenient for payers to make payments. In addition to using traditional bank collection methods, payers can also use POS, online banking, and public payment platform models for payment, as shown in the following figure
Figure 42: Payment application
4.2.1. Public payment platform
The public payment platform is based on the application services of non tax revenue management, covering all fiscal fee businesses. Relying on the financial engineering application support platform, it integrates the resources of various non tax revenue collection units and financial institutions through the electronic management system of fiscal bills, connects the payment systems of various fiscal businesses with the bank card information exchange and clearing systems of various banks, and forms a new public network settlement and payment platform.
The platform provides various online application functions, providing various conveniences for payers to complete their business. The specific measures are as follows:
Diversified delivery channels - payers and payment units can complete value-added services such as payment and business processing on public payment platforms through PC terminals, mobile phones, self-service terminals, POS machines, and other forms
Virtual Online Office Hall - Each receiving unit can establish their own online virtual office hall on the platform, allowing the payer to complete the original business that needs to be handled in person without going to the receiving unit. This facilitates the payer, improves office efficiency, and saves the receiving unit's office costs and human resources.
Call Center - A dedicated customer service line is set up to provide telephone services for users who are not convenient to access the internet. Users can complete related payments and other services without accessing the internet.
Figure 43: Application Mode Diagram of Public Payment Platform System
4.2.2. POS Payment
POS payment is mainly used in the direct collection mode. The payer makes the payment through POS card swiping at the receiving unit, and the receiving unit issues a reimbursement receipt for the payer on site. The payer no longer needs to go to the bank to make the payment, making it convenient for the payer to make the payment.
Figure 4: POS payment schematic diagram
4.2.3. Online banking payment
Online banking payment application and direct collection. Banks open a dedicated payment page in their online banking, where payers can query and make payments without leaving their homes.
Figure 45: Schematic diagram of online banking payment
4.3. Support for paper bill business
4.3.1. Support for paper bill business
Due to various factors, it is difficult to achieve complete paperless financial bills in the existing financial bill business. The electronic bill system can support the coexistence of paperless financial bills and paper bills at the same time. When users maintain bills, they can choose between "paper bills" and "paperless bills". The system automatically distinguishes and switches bill processes and functions based on bill attributes, ensuring the continued use of paper bills and achieving electronic bill management.
4.4. Paperless security platform for bills
To meet the financial ticket requirements